choosing a venue for an event

The process of getting there is shaping your attendee’s experience before they’ve experienced your message. If guests can’t access the venue with ease, you may not get much of a turnout. The Menu. Your event’s success is really tied to the venue that you choose. Do you need dedicated AV, staging and lighting staff? Back in the metropolitan areas, there’s a huge variety of traditional and non-traditional spaces to consider. Visit their website by clicking here. You need to verify that all restrooms, emergency exits and main entrances are visible. 8 audio visual tips to create a successful event, How to deliver a successful hybrid Sales Kick-Off Event, Encore deliver the first VIP D + I Conference online, Encore delivers first virtual Big Catch Up for GO Foundation, Amazing uses of Extended Reality to deliver powerful virtual events, Encore delivers the University of Sydney's first Class of 2020 Celebration on a mass scale. As you develop your event strategy, the goal should be at the center of every decision. Are you trying to get a workforce or group of consumers excited about something new? Remote locations such as holiday resorts are great if you have the budget and would like everyone’s attention completely to yourself for a few days, but these kind of events are only practical with large budgets, and are generally used to reward loyal customers or excellent sales staff. It’s very important when selecting an event that you choose one that’s relative to the actual event. If it’s an after-work networking event, try to plan it nearest to where your invitees go to work all day, or along the popular commute home route. In all dealings with Encore complete transparency is used and what they promise is always delivered. Venue Review Tools. Whatever the size, type and purpose of event being planned, there will always be countless venues to choose from. All of Howl at the Moon’s locations let you deck out the venue your way, including custom piano banners, photo … Choosing a venue that is the right fit for your party is another key factor. The not so good news and often time consuming part is that you’ve got to find it. Every technical aspect that Encore Event Technologies (formerly Staging Connections) was involved with ran perfectly. It’s December, so there’s a good chance you’re going to host at least one event. Choosing an enclosed venue is the safest option, especially if you need to book in advance and won’t know how the weather will be until it gets closer to your event. Creating a unique event in an unusual space requires a bit more research than your average gig, but the extra effort pays off. However, you still need to stay focused, follow your best practices and assess the more practical aspects of holding an event … The trick is to work on an average of £10 per person unless it is a drinking-based event or includes catering where this spend will naturally increase. Before you actually get down to choosing the venue, decide on a budget. Plus, it will affect your remaining budget, your decoration choices, and even attendance rates. passion for creating extraordinary experiences that drives our 750+ team. Check out these 9 things event planners must consider while choosing the perfect event venue. Step 2: Investigate possible venue. A few examples include: Learn what to look for in an event venue with this quick guide. It seems ridiculous, but some venues on floors above ground level are serviced only by very small lifts, severely restricting the size and type of equipment that can be (easily) bought into the space. conference, gala dinner, roadshow or incentive event, successful events start here. Logistics Manager, International Monetary Conference. On large events with a lot of crew, an extra hour or two of time equates to many thousands of dollars in costs. Good customer service is an integral part of memorable dining experiences. Here’s why. When choosing your event venue, it’s always better to overestimate your capacity needs than underestimate. However, choosing a venue is the one decision that will have the largest impact on your event. Its geographical location and reputation convey meaning to your invited guests before they RSVP. Then there’s the myriad of practical considerations such as seating capacity, economic factors like equipment inclusions, and intangibles such as quality of service from its administration. For example, a modern, blank canvas venue might be perfect for a young start-up event, but doesn’t scream luxury as a glamorous hotel will. This can also work if you’re trying to get them to reappraise an existing product or idea; put it in a new context. Booking a venue that’s just able to accommodate the number of people you expect will help give your event a lively atmosphere and save money. Is there anything that you can easily overlook? Choosing the perfect venue for your special event is no easy task, and there are a lot of factors to consider. While the type of event will certainly inform the venue choice, one … But the larger the event is the higher the stakes. Choosing a venue is one of the most important decisions in event planning–and it’s one of the first ones you’ll make, too. Find the right type of space. There are several factors that one should consider when choosing an event venue … Event space providers will be able to provide you with a function room suitable for any occasion. Add to this a requirement for extra heating and you may have to look at hiring in generators in order for the event to function. You can enlist a venue finding service to help you with this. Try to choose unique venues with an atmosphere that already aligns with the topic of your conference to avoid unnecessary decorating costs. 1. Critical planning information, such as the date for the event, is dependent on the venue you select. A few examples include: 1. Somewhere among these will be the perfect venue for the event, but how can such an extensive and complex field be narrowed down effectively? Seated or standing, attentively listening or actively networking, you need to realistically assess if your audience will be too tightly packed, look lost in a cavernous space, or fit comfortably. The venue must be reasonable to commute to from the nearest airport, accessible by multiple modes of public transport and close to multiple hospitality options, including bars, cafes, restaurants and hotels. The venue type you choose should best suit your event’s needs and your audience’s preferences. Browse our range of downloadable. By providing your email address you are consenting to receive marketing communications from Encore Event Technologies, on the understanding that you have read and agree to our, I want to receive news, articles and special offers, Christmas Parties and End of Year Celebrations. Choosing the perfect venue for your special event is no easy task, and there are a lot of factors to consider. When you're looking for tips for choosing an event venue, Nook Meetings & Events is here to provide everything you could ask for — from venue space to event planning. Choosing a unique event venue that has synergy with the brand is what will set you apart from the competition. Encore Event Technologies (formerly Staging Connections) are a company that continues to grow because of its strong focus on staff, training and commitment to the purchase of high quality products which ensures they can deliver the services to the expectation of their clients, every time, without fail. The location and venue are critical to the success of your event. In those instances, you may decide on a venue base… It’s factors like these that can have an unexpected impact on the cost of your event. It isn’t an easy task to choose the perfect venue for your corporate event, and things can get even more difficult is you’ve invited many attendees. Encore Event Technologies Pty Limited uses cookies to enhance your experience, to display customised content in accordance with your browser settings, and to help us better understand how you use our website. Tip # 6 – Venue Relevance to Event. So how do you go about choosing the right venue for a day or night out with friends? Book a venue at least 4-6 months in advance so that you will have enough time to plan other critical things, such … Venue style, decor, catering, and amenities are always going to be important parts of choosing a location for your meeting and event, but now is the time to start working on your technical venue checklist as well. vegetarians, people with food allergies). And what’s their physical experience of accessing the venue going to be like? This will provide you with the breathing room you need to fit additional attendees if some show up and register on the day of.It also helps to choose venues that offer additional breakout rooms. One of the ground rules to follow while conducting an event is to book the venue at least 4-6 months ahead of the Event day. To find a local venue, choose a type of venue from the list at the beginning of the article. People today have lots of options. However, outside of the metropolitan areas choice may be extremely limited. Somewhere among these will be the perfect venue for the event, but how can such an extensive and complex field be … Catering staff and costs are fairly easy to anticipate and understand. The majority of good conference/meeting venues will have high quality AV equipment and choose somewhere that offers Wi-Fi as there’s no doubt many of your attendees will want to use their laptops, tablets and smart phones. The venue can set the tone for your big day, helping bring to life all of the details you’ve worked hard to create. As you can imagine, everything comes down to cost, so we’ve listed it first. The date of the event, catering options, and attendees’ pleasant experiences … all are partly affected by which venue you select. OK, The Krugersdorp News team believes that it is the voice of the community and is distributed free to 30 630 Krugersdorpers every Wednesday. Marketing Campaigns and Events Manager, Griffith University, Want to stay up to date with industry trends? However, choosing a venue is the one decision that will have the largest impact on your event. What should you look for when choosing a venue for your special event? For meetings, conferencing and staff training, the hotel function rooms and other dedicated event spaces have a solid offering that you’re probably already familiar with. Talk to the in-house or your external technical provider to be absolutely clear about what and who is necessary for a good show. The largest trade shows in the meeting and event industry are mainly focused about connecting two audiences: event professionals and venues. Of course the first option for many is whether the venue … Try to choose a venue that’s most convenient and appealing to the guests you’re hoping to attract. how choosing the best seating style for our audience? When organizing an event, you are confronted by many decisions. The success of your event largely depends on your choice of venue. The accessibility of the venue and parking are also key considerations when selecting a venue. There are plenty of factors to consider when choosing a venue for an event. The not so good news and often time consuming part is that you’ve got to find it. Your venue will take up a significant portion of your budget, but it can’t eat your whole budget. When considering events with a large amount of attendees, like a major industry conference or exhibition, centrality, access and a well-serviced locale are essential. They can attract attendees who are there for curiosity only, diluting the value to serious participants. For instance, if your event is expected to pull in at least 300 attendees, your venue capacity should comfortably fit 350 to 400 people. audio visual, lighting, staging, styling, multimedia, through to the latest in event technology. If that’s not possible, try looking for green event venues. Organising an event is often a daunting prospect, particularly if you’re doing it for the first time, and choosing an event venue is the big decision that lies at the heart of how successful your event will be. You need to make sure your venue can host the number of people you are catering to and provides the right capacity to comfortably plan for your layout, decor and needs such as dance floor, catering, stage etc. There are a number of different types of event venue. The success of your event largely depends on your choice of venue. A research found what influences the decision to choose venues. A good venue is the difference between a memorable get-together and a mundane meetup. 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